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Creating filters in bMail

Filters in bMail allow you to manage, redirect, and add tags to quickly identify the importance and content of messages before they are even opened. Using filters, its a simple task to automatically, delete, star, archive label e-mail and keep it from being absorbed removed as Spam.

To create a filter: 

1. Navigate to your bMail account (by going to bmail.berkeley.edu) 

2. Click the down arrow to the right of the search box. 

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3. A new window will appear. 

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4. Enter the search criteria that reflects the messages you?d like to filter. 

Example: if categorizing e-mail from a specific person is important, add them to 
the From dialogue box. If a certain subject needs to be separated from the 
general inbox, add that the desired line to the subject dialogue. 

5. Click the Create filter with this search button located at the bottom right 
of the window. 

6. Choose the action or actions that the filter should take when it discovers an e-mail 
that fits the criteria entered in the previous screen. 

Example: automatically archiving or starring letters from co-workers, family, or friends will make it simple to quickly sort and respond to as they arrive. 

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4. Enter the search criteria that reflects the messages you?d like to filter. 

Example: if categorizing e-mail from a specific person is important, add them to 
the From dialogue box. If a certain subject needs to be separated from the 
general inbox, add that the desired line to the subject dialogue. 

5. Click the Create filter with this search button located at the bottom right 
of the window. 

6. Choose the action or actions that the filter should take when it discovers an e-mail 
that fits the criteria entered in the previous screen. 

Example: automatically archiving or starring letters from co-workers, family, or friends will make it simple to quickly sort and respond to as they arrive. 

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Note: If you want to apply this filter to older entries in your inbox, be sure to click 
the apply filter to # matching conversations check box before moving onto 
the next step. 

7. Click Create filter to confirm and finalize the filter. 

Filters can also be created by selecting a specific message and using that specific letter as the criteria to create a filter (to:, from:, subject, and other information will be used to create a label). 

The process to do so is quite simple: 

1. Select the message by clicking the box to the left of it 

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2. Click More then select Filter messages like these. 

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3. Notice that several boxes will be automatically filled out for you: this information is 
pulled from the e-mail you used as the base for the filter. Feel free to enter any 
other appropriate information in their designated boxes. 

4. Click Create filter. 

Filters can be powerful tools to assist in curating and sorting an inbox. In short, experiment! Use different criteria and explore how actions such as starring, archiving, labeling and priortizing (by selecting always mark it as important) behave.




Keywords: externalid_3112 bmail, create, filters, Google Apps, Google Apps for Education, UCB Google Apps   Doc ID: 27002
Owner: Bernie R.Group: Campus Shared Services
Created: 2012-10-23 12:40 CDTUpdated: 2013-01-16 15:47 CDT
Sites: Campus Shared Services